Nova Buddy AI
How to write an email to your landlord (with an example)
Whether it's a repair that can't wait or a question about your lease, a clear email gets answered faster — and it leaves a paper trail a phone call doesn't. Here's the simple formula.
The 4 things every landlord email needs
- Who and where you are. Your name, your unit, your address — in the first line. Landlords manage a lot of doors.
- The issue, plainly. What happened, when it started, and how bad it is. "The kitchen tap has dripped for a week" beats "plumbing problem."
- What you're asking for. A visit this week? Permission? A yes/no? Say it directly and politely.
- How to reach you. Your phone number and when you're home for a repair visit.
An example that works
Subject: Repair request — kitchen tap leaking, Unit 4
Hi [landlord's name],
I'm writing from Unit 4 at [your address]. The kitchen tap has been dripping steadily for about a week, and the cupboard under the sink is starting to get damp.
Could someone come take a look this week? I'm home most evenings after 5, and I can make other times work if needed.
You can reach me at [your phone number]. Thanks very much,
[Your name]
Short, specific, polite — and it quietly shows you noticed the damp cupboard, which is the part that makes landlords move fast.
Three mistakes that get emails ignored
- Writing when you're heated. Draft it, sleep on it, send the calm version. You'll get further.
- Burying the ask. If the request is in paragraph five, it might as well not be there.
- No subject line details. "Repair request — kitchen tap, Unit 4" gets opened. "Hi" doesn't.
Don't want to draft it yourself?
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